IDOT Pay Item Report / Coded Pay Items Information
IDOT contractors have found the Pay Item Report and Coded Pay Items (see
links below) to be valuable tools in identifying contracting opportunities in
their work specialties.
The Pay Item Report is a listing of all pay items on a letting. For
each pay item, the listing identifies the quantity, letting item number,
contract number, county, IDOT district office and the unit of measure.
The Pay Item Report is published approximately four weeks prior
to each regularly scheduled letting.
The Coded Pay Items are the Schedule of Price line items that
describe a particular item on which IDOT will be requesting a price
within a particular project. Each project or contract will have numerous
coded pay items/line items that make up the total work to be bid within
the project/contract. The Coded Pay Item list is a reference that shows
the Pay Item Number that is tied to the description; the description is
the work/service to be priced.
Example 1: Look through the many pay items and find the ones for
which you are in business and note the pay item number(s). Open a pay
item report on a letting and do an “Edit,” “Find” for the line item.
Once found, look in the right column and find the item number. Make a
note of the items on which this line item shows up and go to the For Bid
List of Bidders/Nor-For-Bid List of Bidders and see who the Authorized
Bidders (Bidders List) are or the suppliers/subcontractors (Not-For-Bid)
to see who is the competition.
Example 2: When you look through the Pay Item Report and find
abbreviations that are unclear, you can go to the Coded Pay Item List
and look up the spelled out version and say "yes," that is what you want
to look for or that's the type of work you do. Then go back to the Pay
Item Report and look through all the line items. Once found, then you
know on which jobs/contracts these items will be found. Following the
line across to the right (in the Pay Item Report), the item number on
the letting can be found. Once this is known, you can open the Bidders
List/Not-For-Bid on that particular letting and find the names and
addresses of the companies that are Authorized to Bid and you can either
see who is your competition or send them a quote for your services.
For assistance in using these reports, call IDOT at 217.782.7806.
Pay Item Report
Coded Pay Items
Subcontractors interested in participating on contracts are required
to register with IDOT. Prequalified contractors are automatically
included in the list and are not required to register. Material
suppliers, trucking companies, and companies providing professional
not included in this definition of subcontractor and are not
required to register.