SPECIAL EVENT APPLICATION
REVIEW REQUEST
GENERAL GUIDANCE FOR SPECIAL EVENTS AT
FEDERALLY OBLIGATED AIRPORTS
Acceptance of federal Airport Improvement Program (AIP) grant funds is
conditional and obligates the Airport Sponsor receiving the funds to compliance
with specific grant assurances. A copy of the Terms and Conditions of Accepting
Airport Improvement Grants is available on the FAA website at:
http://www.faa.gov/airports/western_pacific/airports_resources/grant_agreement/media/aipmaster.pdf.
All events and activities held on an airport must strictly adhere to these terms
and conditions.
The Airport Sponsor has the primary responsibility for the safe operation of
aircraft on the airport during the progress of any event. Grant Assurance 19
(Operation and Maintenance) prohibits the Sponsor from permitting any activity
or action on an airport which would interfere with the airport’s intended use as
an airport.
It is the shared position of the Division of Aeronautics (Division) and the
Federal Aviation Administration (FAA) that non-aeronautical events and
activities on federally obligated airports are strongly discouraged. Recently
however, in an effort to become financially self sustaining, Airport Sponsors
have increasingly sought to expand the relevance of the airport within the
community to include certain non-aeronautical events and activities. Examples of
non-aeronautical events may include hosting car shows, model airplane races and
concerts, to name a few. Examples of non-aeronautical activities may include
renting apron and hangar space for boats and campers in the absence of an
aircraft waiting list.
Specific guidance with respect to the development of Leases, Use Agreements and
Land Releases for special events and activities is contained in FAA Policy and
Procedures Memorandum 5190.6. The guidance may be viewed at:
http://www.faa.gov/airports/great_lakes/airports_resources/ppms/media/5190-6.pdf
Compliance with grant assurances for non-aeronautical events is no different
than those required when operating the airport for aeronautical events. It all
starts with agency coordination. ALL non-aeronautical events for airports
covered by the state block grant program (i.e. non-primary airports) must first
be coordinated through the Division of Aeronautics. Events at primary airports
are coordinated through the FAA, Airports District Office Program Manager.
To ease in the review/coordination of a request to conduct a non-aeronautical
event at a state block grant airport, an application process has been developed
for Sponsor use. The application is based in large part on FAA Resource Bulletin
guidance for General Requirements for Temporarily Closing an Obligated Airport
for Non-aeronautical Special Events and will also serve as a certification that
the Sponsor is in full compliance of all grant assurances during the progress of
the event.
SPECIAL EVENT APPLICATION
PLEASE SUBMIT MINIMUM 90 DAYS PRIOR TO THE SCHEDULED DATE OF AN EVENT.
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