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If you plan to submit a bid
directly to the Department of Transportation
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PREQUALIFICATION
Any contractor who desires to become pre-qualified to bid on work advertised
by IDOT must submit the properly completed pre-qualification forms to the Bureau
of Construction no later that 4:30 p.m. prevailing time twenty-one days prior to
the letting of interest. This pre-qualification requirement applies to first
time contractors, contractors renewing expired ratings, contractors maintaining
continuous pre-qualification or contractors requesting revised ratings. To be
eligible to bid, existing pre-qualification ratings must be effective through
the date of letting.
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REQUESTS FOR AUTHORIZATION TO BID
Contractors wanting to bid on items included in a particular letting must
submit the properly completed "Request for Proposal Forms and Plans &
Request for Authorization to Bid" (BDE 124) and the ORIGINAL
"Affidavit of Availability" (BC 57) to the proper office no later than
4:30 p.m. prevailing time, three (3) days prior to the letting date.
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WHO CAN BID ?Bids will be accepted from only those companies that request and receive
written Authorization to Bid from IDOT’s Central Bureau of
Construction.
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WHAT CONSTITUTES WRITTEN AUTHORIZATION TO BID?: When a prospective prime
bidder submits a "Request for Proposal Forms and Plans" he/she must
indicate at that time which items are being requested For Bidding purposes. Only
those items requested For Bidding will be analyzed. After the request has been
analyzed, the bidder will be issued a Proposal Denial and/or Authorization
Form, approved by the Central Bureau of Construction, that indicates which
items have been approved For Bidding. If Authorization to Bid cannot be
approved, the Proposal Denial and/or Authorization Form will indicate the
reason for denial.
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ABOUT AUTHORIZATION TO BID: Firms that have not received an authorization
form within a reasonable time of complete and correct original document
submittal should contact the department as to status. This is critical in the
week before the letting. These documents must be received three days before the
letting date. Firms unsure as to authorization status should call the
Prequalification Section of the Bureau of Construction at the number listed at
the end of these instructions.
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WHAT MUST BE INCLUDED WHEN BIDS ARE SUBMITTED?: Bidders need not return
the entire proposal when bids are submitted. That portion of the proposal that
must be returned includes the following:
- All documents from the Proposal Cover Sheet through the Proposal Bid Bond
- Other special documentation and/or information that may be required by the contract special provisions
All proposal documents, including Proposal Guaranty Checks or Proposal Bid
Bonds, should be stapled together to prevent loss when bids are processed by
IDOT personnel.
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ABOUT SUBMITTING BIDS: It is recommended that bidders deliver bids in
person to insure they arrive at the proper location prior to the time specified
for the receipt of bids. Any bid received at the place of letting after the time
specified will not be accepted.
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WHO SHOULD BE
CALLED IF ASSISTANCE IS NEEDED?
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Questions Regarding
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Call
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Prequalification and/or Authorization to Bid
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217/782-3413
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Preparation and submittal of bids
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217/782-7806
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Mailing of plans and proposals
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217/782-7806
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ADDENDUMS TO THE PROPOSAL FORMS
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Planholders should verify that they have received and incorporated the
revisions prior to submitting their bid. If plans/proposals were requested prior
to the date of the addendum, an addendum package should have been mailed to the
planholder. If plans/proposals were ordered after the date of the addendum, the
plans/proposal package should already include all revisions and an identifying
addendum sheet immediately after the proposal cover sheet. Failure by the bidder
to include an addendum could result in a bid being rejected as irregular. If a
planholder has not received an addendum within 5 days after the addendum date
noted, they should call 217-782-7806.
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| January
18, 2002 PROPOSALS |
Authorization
to BID & Plans Request Form
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NOTE: Authorization
request form is REQUIRED in order to bid directly to the Department
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Adobe Reader is required. 
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