SPECIAL NOTICE
ELECTRONIC PLANS AND PROPOSALS

In addition to the paper Plans and Proposals the Department already offers, starting with the March 5, 2004 Letting the Department will be offering Plans and Proposals electronically. Plans and/or Proposals may be downloaded from the Department's web site at no cost. http://www.dot.il.gov

Plans & Proposals may also be purchased on CD-ROM for $35 per letting set
(letting set = all plans & proposals pertaining to specific letting).

Firms wishing to bid directly to the Department MUST request Authorization to Bid (BDE 124). Prospective bidders must also submit an Affidavit of Availability (BC 57).

Firms downloading Plans and/or Proposals that do not wish to bid directly to the Department will not be placed on the Not For Bid list unless they request to be added to the list. Such requests shall be made by submitting a Request for Authorization to Bid/or Not For Bid Status form. (BDE 124INT)

At some future time the Department will offer electronic Plans and Proposals ONLY.

SPECIAL NOTICE
ADDENDA

It is the contractor's responsibility to determine which, if any, addenda pertains to any project they may be bidding. Failure to incorporate all relevant addenda may cause the bid to be declared unacceptable. When the Department implements electronic ONLY Plans and Proposals it will not send addenda to individual plan holders.

Each addendum will be placed with the electronic Plan and/or Proposal. Addenda will also be placed on the Addendum Checklist and each subscription service subscriber will be notified by e-mail of each addendum issued.

The Internet is the Department's primary way of doing business. The subscription server e-mails are an added courtesy the Department provides. It is suggested that bidders check IDOT's website www.dot.il.gov before submitting final bid information.

IDOT is not responsible for any e-mail related failures.

Questions may be directed to Jim Duncan at 217-782-7806 or duncanjr@dot.il.gov.