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PREQUALIFICATION
Any contractor who desires to
become pre-qualified to bid on work advertised by IDOT must submit the
properly completed pre-qualification forms to the Bureau of Construction
no later that 4:30 p.m. prevailing time twenty-one days prior to the letting
of interest. This pre-qualification requirement applies to first time
contractors, contractors renewing expired ratings, contractors maintaining
continuous pre-qualification or contractors requesting revised ratings.
To be eligible to bid, existing pre-qualification ratings must be effective
through the date of letting.
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| WHAT CONSTITUTES
WRITTEN AUTHORIZATION TO BID?: When a prospective prime bidder submits
a "Request for Proposal Forms and Plans" he/she must indicate
at that time which items are being requested For Bidding purposes. Only
those items requested For Bidding will be analyzed. After the request has
been analyzed, the bidder will be issued a Proposal Denial and/or Authorization
Form, approved by the Central Bureau of Construction, that indicates
which items have been approved For Bidding. If Authorization to Bid
cannot be approved, the Proposal Denial and/or Authorization Form
will indicate the reason for denial. |
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| ABOUT AUTHORIZATION
TO BID: Firms that have not received an authorization form within a
reasonable time of complete and correct original document submittal should
contact the department as to status. This is critical in the week before
the letting. These documents must be received three days before the letting
date. Firms unsure as to authorization status should call the Prequalification
Section of the Bureau of Construction at the number listed at the end of
these instructions. |
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WHAT MUST BE INCLUDED
WHEN BIDS ARE SUBMITTED?: Bidders need not return the entire proposal
when bids are submitted. That portion of the proposal that must be returned
includes the following:
- All documents from the Proposal Cover Sheet through the Proposal Bid
Bond
- Other special documentation and/or information that may be required
by the contract special provisions
All proposal documents, including Proposal Guaranty Checks or Proposal
Bid Bonds, should be stapled together to prevent loss when bids are processed
by IDOT personnel.
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| ABOUT SUBMITTING
BIDS: It is recommended that bidders deliver bids in person to insure
they arrive at the proper location prior to the time specified for the receipt
of bids. Any bid received at the place of letting after the time specified
will not be accepted. |
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| WHO SHOULD BE
CALLED IF ASSISTANCE IS NEEDED? |
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| Questions Regarding
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Call
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| Prequalification and/or Authorization
to Bid |
217/782-3413
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| Preparation and submittal of
bids |
217/782-7806
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| Mailing of plans and proposals
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217/782-7806
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ADDENDUMS TO THE
PROPOSAL FORMS
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| Planholders should
verify that they have received and incorporated the revisions prior to submitting
their bid. If plans/proposals were requested prior to the date of the addendum,
an addendum package should have been mailed to the planholder. If plans/proposals
were ordered after the date of the addendum, the plans/proposal package
should already include all revisions and an identifying addendum sheet immediately
after the proposal cover sheet. Failure by the bidder to include an addendum
could result in a bid being rejected as irregular. If a planholder has not
received an addendum within 5 days after the addendum date noted, they should
call 217-782-7806. |
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| March
8, 2002 PROPOSALS |
Authorization
to BID & Plans Request Form |
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NOTE: Authorization
request form is REQUIRED in order to bid directly to the Department
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