IDOT Pay Item Report / Coded Pay Items Information
IDOT contractors have found the Pay Item Report and Coded Pay Items
(see links below) to be valuable tools in identifying contracting opportunities
in their work specialties.
The Pay Item Report is a listing of all pay items on a letting. For
each pay item, the listing identifies the quantity, letting item number,
contract number, county, IDOT district office and the unit of measure.
The Pay Item Report is published approximately four weeks prior to each
regularly scheduled letting.
The Coded Pay Items are the Schedule of Price line items that describe
a particular item on which IDOT will be requesting a price within a
particular project. Each project or contract will have numerous coded
pay items/line items that make up the total work to be bid within the
project/contract. The Coded Pay Item list is a reference that shows
the Pay Item Number that is tied to the description; the description
is the work/service to be priced.
Example 1: Look through the many pay items and find the ones for which
you are in business and note the pay item number(s). Open a pay item
report on a letting and do an “Edit,” “Find” for
the line item. Once found, look in the right column and find the item
number. Make a note of the items on which this line item shows up and
go to the For Bid List of Bidders/Nor-For-Bid List of Bidders and see
who the Authorized Bidders (Bidders List) are or the suppliers/subcontractors
(Not-For-Bid) to see who is the competition.
Example 2: When you look through the Pay Item Report and find abbreviations
that are unclear, you can go to the Coded Pay Item List and look up
the spelled out version and say "yes," that is what you want
to look for or that's the type of work you do. Then go back to the Pay
Item Report and look through all the line items. Once found, then you
know on which jobs/contracts these items will be found. Following the
line across to the right (in the Pay Item Report), the item number on
the letting can be found. Once this is known, you can open the Bidders
List/Not-For-Bid on that particular letting and find the names and addresses
of the companies that are Authorized to Bid and you can either see who
is your competition or send them a quote for your services.
For assistance in using these reports, call IDOT at 217.782.7806.
Pay Item Report
Coded Pay Items
Subcontractor Registration
Subcontractors interested in participating on contracts are required
to register with IDOT. Prequalified contractors are automatically included
in the list and are not required to register. Material suppliers,
trucking companies, and companies providing professional services are
not included in this definition of subcontractor and are not
required to register.
Subcontractor Registration
