IDOT FORMS MANAGEMENT

Effective January 2006, the Illinois Department of Transportation is implementing a new forms management program that incorporates the ISO 9001:2000 standard which contains requirements for document control for a quality management system. The ISO 9001:2000 document control standard requires that:

• documents are approved for adequacy prior to use and are reviewed and updated as necessary
   
• the Department ensures that changes and the current revision status of documents are identified
   
• the most recent version of documents are available at point of use
   
• the Department sets controls in place to prevent the unintended use of obsolete documents

Below are some changes that will affect you as an IDOT customer:

• All form changes will be announced at this location.
   
• All IDOT forms will be controlled in the same manner, therefore the need for unique identifiers for forms related to ISO 9001:2000 processes will be eliminated. We will be removing the “ISO” number (BCF-720-001) from the forms.
   
• Everyone is responsible for using the most recent version of forms by accessing from their original location. Do not save copies of forms to your local drives or networks, as this increases the risk for use of an obsolete form, which may be rejected.
   
• The Department will start developing forms in multiple applications, depending upon the requirements of the form, its intended use and the requirements of the customer. Forms will be developed in Microsoft Word, Microsoft Excel or Microsoft InfoPath and web enabled forms.

For more information, Contact Us