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Lobbyist Reporting Requirements
If any person
that is required to register under the Lobbyist Registration act is
involved in an oral communication with an IDOT employee that
imparts or requests material information or makes a material
argument concerning a procurement matter, all parties to that
communication must submit a written report of the communication to
the State employee. There is no form or format for these reports.
They can be produced as letters, emails, or in any other written
form, however they must include as a minimum the following elements
that are required by the statute:
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The date and
time of the communication
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The identity
of each person from whom the written or oral communication was
received, the firm they represent and the action requested.
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The identity
and job title of each person receiving the communication.
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The identity
and job title of the person making the response.
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A detailed
summary of points made by each person involved in the
communication.
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The duration
of the communication.
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The location
of each person involved.
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Any other
pertinent information.
Once these
reports are received by the IDOT employee, the CMS reporting system
is designed for the employee to scan the document to the employee’s
computer and then attach it to a record in the system and forward it
to the Procurement Policy Board (PPB). This function of the CMS
system is easy to use and automatically moves the
report(s) to the PPB. |
